All faculty and staff at FSPH are strongly encouraged to begin using a digital signature for email. Using a digital signature acts as an important measure to prevent phishing scams at IU by verifying that the email message originated from the signer and has not been "spoofed" by an imposter.
Please follow the instructions at https://kb.iu.edu/d/aohk to get and save your unique digital signature file. Then, install the digital signature on all computers and devices from which you send email using the corresponding video or text instructions below.
Important: It is the policy of FSPH that all employees use the @iu.edu email address suffix for their primary email address. If you have another email suffix set as your primary (@iupui.edu, @indiana.edu, etc.), you should first change your primary email because the digital signature will be tied to your particular email suffix. You can check this setting and change your email suffix by following the instructions at https://kb.iu.edu/d/berh. Be sure to follow the "Guidelines for avoiding service interruptions" on that page before making a change.
Apple iOS Devices (e.g. iPhone, iPad)
Android Devices (e.g. Samsung, Google phones)
Windows 10 Mobile phones
- These instructions must be followed carefully and may take some time to complete.
- Your digital signature will expire - generally 3 years from creation. It must then be renewed with the instructions at https://kb.iu.edu/d/aogt. Please securely store the two passphrases you created with the digital signature for this future use.
- Using digital signatures is important but does not prevent all phishing scams. Please remain vigilant by following the tips at https://kb.iu.edu/d/arsf.
- Digital signatures cannot be used when sending email from the Outlook Web App (OWA).
- For general information on digital signatures, visit https://kb.iu.edu/d/bctk.
- If you run into any issues during the process that are not resolved with the instructions and videos provided, please contact CAITS by emailing firstname.lastname@example.org.